We live in the era of automation. Our life and profession are made easy with the advent of automation. In such an automation steered business climate, following primitive and redundant bookkeeping practices is not a smart way to grow your business. 

It is already high time you should update your small business bookkeeping with automation tools. And, if you are here, you must be an Amazon seller, using QuickBooks for your accounting chores and looking for ways to automate your day to day bookkeeping tasks. 

Don’t worry, there is an application for Amazon and QuickBooks integration. This read will go over everything that you need to know about Amazon and QuickBooks integration and lead you to automated bookkeeping.

Why You Should Sync

Being a QuickBooks user for quite some time, you must be aware that you cannot import the whole bunch of transactions into QuickBooks in one click. Though it offloads all your accounting chores, you will have to spend hours sitting and manually entering transactions into QuickBooks to get your accounting done. 

And manually keying is inevitably prone to errors and will throw up mismatches at the time of reconciliation. And you have to scroll through the scattered records, up late in the night, to spot and fix that one hidden error in order to match your books. 

But bookkeeping doesn’t have to be as messy as this. There is an easy way of bookkeeping. What if you can completely skip manually keying numbers into QuickBooks? That is where Amazon and QuickBooks integration comes as your saviour. 

What is PayTraQer?

PayTraQer is an automatic import tool that completely takes care of your bookkeeping. You can post your day to day Amazon sales and transactions into QuickBooks almost instantly using PayTraQer. It is an intuitive application that can handle all your transactions and align them the way you want before sliding the transactions into QuickBooks. 

When PayTraQer carries your Amazon transactions, it also records the customer, refund, item, refund, tax, discount and all other information attached to the transactions into QuickBooks. Just think of how much time you need to spend if you need to manually key all this information for each transaction into QuickBooks.

Also, as the transaction details are transferred within systems, all the records go into QuickBooks precisely and untouched. With accurate records, you will be able to run reconciliation smoothly, without any friction. It is a win-win for both you and your accountant as your accountant can focus on analysing the numbers rather than feeding them into QuickBooks. With accurate and updated records, you can make data-driven decisions with better clarity.

Setting Up PayTraQer

Getting started PayTraQer is very simple. You just have to follow the steps below for the setup. It does not take more than five minutes. Once done, you can connect your Amazon Seller account to QuickBooks and sync hundreds of Amazon sales and settlements into QuickBooks in a snap.

PayTraQer is Intuit authorized and so you can get the application from the Intuit App Store. Log in to your QuickBooks account and search for PayTraQer in the Intuit App Store. You can see our app card there. Just click the ‘Get App Now’ button. You will be navigated to our application. Alternatively, you can get PayTraQer from our SaasAnt website. 

You can sign up to PayTraQer with your QuickBooks credentials. Once your QuickBooks company is connected, you can connect your Amazon sales channel. You will be redirected to your Amazon Seller Central login page. You need to grant permission from your Amazon account to allow PayTraQer to read and download your Amazon sales and transactions. 

Once you grant permission, the connection will be established. Then, you can adjust the quickstart settings according to your needs. Now you will be able to download and sync countless Shopify sales and transactions into QuickBooks in a flash. 

Historic Sync

When you sign up for PayTraQer and connect your Amazon account, your Amazon sales and transactions for the past 60 days will be automatically downloaded to PayTraQer. Once you hit the PayTraQer dashboard for the first time, you can see the downloaded transactions appear on the screen. You can sync them all into QuickBooks with just a click of a button.

You can also download and sync older transactions as well. Amazon allows you to download and sync older transactions upto 90 days back. All you have to do is click the ‘Download Historical Transactions’ button and specify the date range within which you want to download the transactions. Once you hit search, all the transactions that happened within the specified date range will appear on the screen. You can choose the transactions that you want to sync into QuickBooks or choose all and click the ‘Sync to QuickBooks’ button. All the chosen transactions will be seamlessly synced into QuickBooks in a snap. 

Manual and Automatic Sync

 PayTraQer works by default on manual sync. This is where all the transactions will appear on the dashboard in a grid view. You can read each transaction and choose the transactions that you want to sync into QuickBooks. Once you have made the selection, click the ‘Sync to QuickBooks’ button. All the selected transactions will be synced into QuickBooks and the rest will be ignored. This is manual syncing in PayTraQer.

There is a more sophisticated syncing mode in PayTraQer which is popular among the crowd - the automatic syncing mode.  If you turn on the automatic sync, all your real-time Amazon transactions will be downloaded and synced into QuickBooks automatically. But for this to happen, you should turn on the automatic syncing feature under the sync settings. 

Final Words

Amazon and QuickBooks integration cannot be easier and more effective than this. Get PayTraQer now and redeem yourself from the reconciliation error nightmares. With PayTraQer, you will enjoy reconciliations in peace. You can try exploring PayTraQer with our 30-day free trial.  Ping us at [email protected] for any questions.