Bank reconciliation is a key part of keeping your books clean. If you're using Xero to manage your accounting, you already know reconciling helps catch errors and keeps your financial records accurate. But doing it manually takes time, and that’s where SaasAnt Transactions comes in. It simplifies your workflow, cuts down on manual entry, and helps you get through reconciliation faster.
In this guide, we'll walk you through how to reconcile in Xero using SaasAnt Transactions. Whether you're a bookkeeper, accountant, or business owner, this guide will help you streamline the process.
Reconciliation means comparing your Xero transactions to your bank statements and ensuring everything matches. If it doesn't, you dig in and fix it. Doing this regularly ensures:
You spot errors or duplicates early.
You catch missing transactions.
Your financial reports stay accurate.
You stay compliant at tax time.
Before we dive into the process, let’s look at some common headaches people face:
Importing large volumes of transactions one by one
Matching data manually between the bank and Xero
Overlooking duplicates or missed entries
Wasting hours cleaning up messy records
SaasAnt Transactions solves these problems with simple, powerful import and data matching features.
Start by downloading your bank or credit card transactions in a spreadsheet format. Most banks offer CSV, XLS, or XLSX files. Make sure your file includes:
Date
Description
Amount (positive for deposits, negative for withdrawals)
Reference or memo (if available)
Pro tip: Clean your data before you import. Remove extra columns and double-check for errors.
If you haven’t signed up, create a SaasAnt account and connect it to your Xero organization.
Go to the SaasAnt Transactions dashboard.
Choose Xero as your connected app.
Select the company file you want to work with.
With SaasAnt, importing your transactions is easy:
Click Import from the dashboard.
Upload your bank transaction file (CSV/XLS/XLSX).
Choose Bank Transactions as the transaction type.
Map your file columns to Xero fields. (SaasAnt helps you auto-map if your headers are clear.)
Review the data preview and click Import to Xero.
SaasAnt will now push all the transactions directly into your Xero account, without you having to key them in manually.
Now that your transactions are in Xero:
Log in to your Xero dashboard.
Go to the Bank Accounts section.
Click Reconcile next to the relevant bank account.
Xero will now show side-by-side comparisons:
Imported bank transactions (from SaasAnt)
Xero-recorded transactions (like invoices, payments, and bills)
Xero will auto-match wherever possible. For the rest, you can:
Match manually by selecting a related transaction
Create a new transaction right from the reconcile screen.
Split a transaction if it covers multiple items.
Before confirming the matches:
Check that amounts match exactly
Look at the transaction dates—some banks post transactions a day or two after
Review notes or references to avoid miscategorizing.
When you're confident, click OK to reconcile the transactions.
If you spot something that doesn’t match:
Look back at the original bank statement
Check for duplicate entries.
Verify if the transaction was recorded under the correct account or contact.
Do you need to correct a transaction? After fixing the issue in your spreadsheet, you can either edit it directly in Xero or re-import it through SaasAnt.
Bank reconciliation in Xero means comparing the transactions in your Xero account with your actual bank statement to ensure everything matches. It helps you catch errors, missing entries, or duplicates.
SaasAnt Transactions allows you to import large volumes of bank transactions into Xero quickly and accurately. Once your data is imported, you can use Xero’s reconciliation feature to match entries without manually entering them.
Yes. You can import historical data (from past months or even years) using SaasAnt Transactions as long as you have your bank statements in CSV, XLS, or XLSX format.
SaasAnt lets you import various transaction types into Xero, including:
Bank transactions (deposits and withdrawals)
Invoices
Bills
Credit notes
Payments
JournalsÂ
This flexibility makes reconciliation much easier.
No. SaasAnt has built-in duplicate detection. It flags duplicate entries during the import preview so you can review and avoid importing the same transaction twice.
Yes. If you import something by mistake, SaasAnt allows you to roll back the import. This will delete the transactions from Xero instantly.
Absolutely. SaasAnt is an Xero-certified app that syncs your data with secure API connections. Your information is encrypted and stored securely.
Not at all. SaasAnt is built for accountants, bookkeepers, and business owners. The interface is simple and user-friendly, even for non-tech-savvy users.
Many users report saving hours monthly, especially when managing multiple bank accounts or handling high transaction volumes. What used to take a few hours can now be done in just a few clicks.
Yes. You can start a free trial to explore all features before committing. It’s a great way to see how much easier reconciliation in Xero becomes with SaasAnt.
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