How to Export Products and Services from QuickBooks Online

You might be a business owner, inventory manager, or accountant looking to export product and service lists from QuickBooks Online. Whether you're auditing your catalog, migrating data to another system, or just maintaining a clean backup, having access to an organized export is crucial.

The challenge is that QuickBooks Online does not offer a native option to export detailed product or service lists with all associated fields, such as SKU, income accounts, and rates. Thankfully, there's a more innovative, CPA‑trusted solution: SaasAnt Transactions. Rated 4.9 stars by over 4,200 users, it allows you to quickly export your entire product and service catalog with complete control over field selection, filters, and formatting.

This step-by-step guide shows you how to use SaasAnt to export products and services from QuickBooks Online in just a few clicks.

Why Export Products and Services from QuickBooks?

Exporting your product and service list from QuickBooks can help you:

• Audit inventory and pricing

• Back up your catalog for compliance or reference.

• Migrate your data to ERP, POS, or eCommerce systems.

• Standardize reports for internal teams or external partners.

• Review income and expense accounts associated with specific items.

Using SaasAnt Transactions, you can easily export product and service records in bulk, eliminating the need for manual data entry.

Quick Instructions: Export Products & Services

1. Connect SaasAnt Transactions to QuickBooks Online (30‑day free trial included)

2. Select “Product/Service” Entity

3. Use Filters (category, item type, name, date created)

4. Download the File in Excel or CSV format

Step-by-Step Guide to Export Products & Services

Step 1: Connect SaasAnt Transactions

1. Visit the QuickBooks App Store, search for SaasAnt Transactions, and install the app.

2. Authorize access to your QuickBooks Online account.

3. Get started with a 30-day free trial—no credit card required.

Step 2: Entity Selection

1. In the SaasAnt dashboard, navigate to Download.

2. From the Transaction List dropdown, select Product/Service.

Step 3: Apply Advanced Filters

Use filters to narrow down your export:

• Item Name: Export specific products or services

• Type: Filter by inventory, non-inventory, service, or bundle

• Active/Inactive Status: Export active items or include inactive ones

• Income Account: Filter by income or sales account

• Date Created/Modified: Choose a date range to filter newly added or updated items

This allows you to export only the relevant parts of your catalog.

Step 4: Choose Download Format

1. Once filtered, you’ll see a preview of the item list.

2. Click Download.

3. Choose between Excel (.xlsx) or CSV (.csv) formats.

Step 5: Review Your File

Check your Downloads folder and open the file in your preferred spreadsheet software. From there, you can analyze, share, or import the data as needed.

Supported Export Fields for Products & Services

Here’s a look at the available fields SaasAnt lets you export:

Supported Export Formats

• Excel (.XLSX) – Best for formatting and sharing internally

• CSV (.CSV) – Ideal for importing into third-party systems

Benefits of Using SaasAnt for Product & Service Exports

• Bulk Export: Export your entire item catalog in minutes

• Field-Level Control: Select only the fields you need

• Filter Flexibility: Export by item type, account, or status

• Perfect for Migration: Move your data to any platform cleanly

• No Technical Skills Required: Simple UI for non-technical users

Common Use Cases

• eCommerce Integration: Export catalog to connect with Shopify, WooCommerce, or Amazon.

• System Migration: Transfer items to Xero or another accounting system.

• Inventory Audits: Download the current inventory with quantity and cost.

• Pricing Review: Analyze sales price vs cost for profit margin review.

• Bookkeeping Cleanup: Easily identify and rectify inactive or miscategorized items.

Conclusion:

With SaasAnt Transactions, exporting your product and service list from QuickBooks Online becomes a fast, accurate, and flexible process. Whether you’re preparing for a migration, audit, or product review, this tool gives you full control over your catalog exports—no spreadsheet juggling required.

Let SaasAnt help you simplify inventory and service management with just a few clicks.

Frequently Asked Questions

1. Can I export only inventory items?
   Yes. Use the Type filter to export only inventory-based items.

2. Can I include SKU and quantity on hand?
   Yes. These fields are available in the export file and can be selected before downloading.

3. Does it include inactive products and services?
   Yes. Just toggle the Active/Inactive filter as needed.

4. Can I export only products from a specific income account?
   Yes. Use the Income Account filter for that level of detail.

5. Is there a limit to the number of products I can export?
   No. SaasAnt supports exporting thousands of items in one go.

Related Resources

• How to Import Products & Services into QuickBooks Online

• How to Export Invoices from QuickBooks Online